The things people actually ask.
Eighteen answers, written by the two of us rather than by a marketing department. If yours is not here, ring 01865 496 022 and ask it.
Booking and dates
How far ahead should we book?
Saturdays between May and September usually go about eighteen months ahead. Fridays and Sundays tend to go twelve months out, and midweek dates are often free inside six months.
If your date is close, ask anyway. We keep a short cancellation list and it moves more than you would think.
Can you hold a date while we decide?
Yes. After a viewing we hold your date free of charge for 14 days. If somebody else asks for it in that window we will ring you and give you 48 hours to decide, which is only fair on both of you.
What deposit do you take?
£1,500, which comes off your final bill. The balance is due eight weeks before the date. We never ask for card details over the phone and we never will.
What happens if we have to cancel?
The deposit is non refundable. Anything paid beyond that is refunded on a sliding scale set out in the agreement: 75 per cent up to six months before, 50 per cent up to three months, nothing inside eight weeks. If we can re let the date we refund what we recover.
Do you take more than one booking a day?
No, and we never have. One booking, whole site, from 9am until midnight.
The ceremony
Are you licensed for civil ceremonies?
Yes. Oxfordshire County Council licenses the barn for up to 140, the snug for up to 30 and the orchard for outdoor ceremonies up to 140. You book the registrar directly with the council, and they charge separately.
Can we get married outside?
Yes, under the big apple tree in the orchard. English weather being what it is, the licence covers both the orchard and the barn, so we can move indoors at an hour's notice without any legal fuss.
Can we have a humanist or celebrant led ceremony?
Of course, anywhere on the site. Bear in mind that a celebrant ceremony is not a legal marriage in England, so most couples do the legal bit at a register office earlier in the week.
Is confetti allowed?
Yes, in the cart doorway, as long as it is dried petals or paper. No foil, no plastic, nothing that the sheep in the next field might eat.
Food, drink and suppliers
Do we have to use your caterers?
We have five caterers on our list who know the kitchen and the site. Using one of them is included. You can bring your own for £750, which covers kitchen hire and a compliance check on their insurance and hygiene rating.
Can we bring our own drink?
Yes, and there is no corkage. Bring your own wine, beer and fizz and we will chill it, serve it and clear it. Spirits have to come through a licensed bar, which we can arrange.
What about dietary requirements?
Handled by your caterer at the planning stage. Every caterer on our list does vegan, coeliac, halal and nut free as a matter of course. Tell us the numbers two weeks out.
Can we have a food van in the evening?
Yes. There is power and water at the courtyard hatch and space for a van up to seven metres. They need public liability cover and a hygiene rating of four or five.
On the day
What time does the music have to stop?
Midnight, with an extra hour available for £600 that takes music to 1am. Amplified music has to be inside the barn after 11pm, which is a planning condition rather than a preference of ours.
Is the site accessible?
Yes. Everything is step free apart from the Hayloft. There is an accessible loo off the courtyard, two blue badge spaces by the cart doors, and a golf buggy we use for anyone who would rather not walk up to the orchard.
Can guests leave cars overnight?
Yes, and please do. Collect them by 11am the next morning. Taxis from Oxford take about twenty five minutes and cost roughly £30, and we will book them for the end of the night.
Do you have accommodation on site?
The Hayloft sleeps four above the cart shed at £320 a night, and six shepherd's huts in the orchard sleep two each at £145. That is 16 beds. There is more within ten minutes, listed on the contact page.
What happens if it rains?
We agree a wet weather plan in writing at the planning meeting. The call gets made at 9am on the day by you and the coordinator. The barn and the loggia between them hold everybody, so the day changes shape rather than falling apart.
Ask us something awkward.
Noise limits, insurance certificates, the camper van your uncle wants to park in the top field: we would rather answer it now than on the day.